CHARTER OF THE KAUA`I COMMUNITY COLLEGE
To provide a formal independent voice and organization through which the faculty of Kaua'i Community College can participate fully in the determination and development of college policy, and to promote communication and mutual understanding among the faculty, students, administration, Board of Regents, and the community, the Kaua'i Community College Faculty Senate is hereby established.
ARTICLE I. PURPOSE AND FUNCTION OF THE SENATE
The Faculty Senate shall function as the policy recommending advisory body and a position stating unit of the college faculty. "Policy" under this charter, means a general rule for the conduct of a college, its faculty, student body or administration so far as it affects any of the following though not limited thereto:
- A. the nature and scope of its educational curricula;
- B. standards of teaching, scholarship, and services;
- C. personnel policies, academic freedom, and professional ethics;
- D. community relations;
- E. academic policies
ARTICLE II. COMPOSITION
Section 1. Membership The Faculty Senate shall be composed of a Chairperson, three representatives elected at large, and a unit representative elected from and by each voting unit. Any full-time faculty member whose compensation is determined by the Faculty Salary Schedule is eligible for election to the Senate.
Section 2. Definition of Voting Units The electorate is divided into the following voting units:
- a. Division Voting Units The following divisions are defined as voting units: Business Education; Health Education; Language, Arts, and Humanities; Science and Mathematics; Trade Technology; and any division created hereafter.
- b. The following units are defined as voting units: Academic Support; Student Services; and any other college unit created thereafter.
Section 3. Electorate Any full-time faculty member whose compensation is determined by the Faculty Salary Schedule is eligible to vote.
Section 4. Elections
- a. Unit Representatives Each voting unit shall, during the month of April of each even-numbered year, elect one of its members as its unit representative to the Senate and another member as its unit alternate to the Senate. Elections shall be for two-year terms commencing on July 1 and expiring on June 30 of the following even-numbered year. The names of the persons elected shall be submitted to the Senate no later than April 15.
- b. At-Large Representatives- By April 15 of each odd-numbered year, the Senate shall conduct the election of three representatives at-large and an alternate at-large. Elections shall be for two-year terms commencing on July 1 and expiring on June 30 of the following odd-numbered year.
- c. Unexpired Terms - The filling of unexpired terms shall be governed by the provisions in Article VI Section 4.
ARTICLE III. ORGANIZATION
Section 1. Officers The Officers of the Senate shall be a Chairperson, a Vice-Chairperson, and a Secretary. The Senate-elect shall choose new officers at a meeting convened for that purpose by the current Senate Chairperson following the election of new members. The term of each elected officer shall be for one year commencing on July 1. No member shall hold mare than one office at a time, and no member shall serve more than three consecutive terms in the same office.
Section 2. Executive Committee The Officers of the Senate shall constitute the Executive Committee. The Executive Committee shall have the general supervision of the Senate between its business meetings, prepare the agenda, fix the hour and the place of meetings, make recommendations to the Senate, and shall perform such other duties as are specified in the Charter.
Section 3. Committees
- a. General - Except where prescribed elsewhere in this Charter, committees shall be appointed by the Chairperson of the Senate, with the concurrence of the Senate, from nominations received from the voting units and/or Senate members. Committees need not consist exclusively of members of the electorate. Each committee shall elect its own Chairperson All committee meetings may be attended by interested members of the electorate.
- b. Standing Committees The Senate shall be responsible for the organization and functioning of standing committees as needed: (1) Curriculum; and (2) Building and Grounds. The membership of each standing committee may provide for at least one student. Each standing committee may adopt rules and procedures by which it will operate. Each standing committee shall submit a year-end report to the Faculty Senate.
- (1) Curriculum Committee - The Curriculum Committee oversees matters pertaining to curriculum such as course and program proposals. Recommendations on course of action are submitted to the Dean of Instruction.
- Each voting unit shall provide, through election, one faculty representative to the Curriculum Committee. In addition, each division shall provide student representation to the Curriculum Committee. Ex officio members without voting rights include the Dean of Instruction, the Registrar, the Director of Community Services, and any other person appointed by the Curriculum Committee Chairperson. Recommendations are forwarded to the Faculty Senate for final review and then submitted to the Dean of Instruction.
- (2) Building and Grounds Committee - The prime responsibility of the committee is to review matters pertaining to the campus environment, including the construction of new buildings and artwork, maintenance of existing facilities and structures, and the landscaping of the campus grounds. Recommendations are forwarded to the Senate for final review and then submitted to the Provost. Members shall be selected as provided in Sections 3.a. and 3.b.
- c. Ad Hoc Committees - The Senate shall organize other committees as needed, subject to the provisions of Section 3.a.
Section 4. Meetings - During the academic year, the Senate shall meet at least once a month at a time agreed upon by the executive Committee, unless the Executive Committee agrees that there is insufficient business to justify a meeting. Special meetings may be called by the Chairperson, or by the Executive Committee, and they shall be called upon the written request of three members of the Senate. Members of the electorate may attend all meetings and may participate in the discussions. Each meeting shall be limited to one and one-half hours unless a motion is passed to extend the meeting.
Section 5. Bylaws - The Senate may adopt bylaws as it deems necessary for its actions. Such bylaws shall be adopted and/or amended according to the provisions in Article V.
ARTICLE IV. TRANSMITTAL OF SENATE RECOMMENDATIONS
Transmission of Recommendations to the Administration A recommendation or other formal communication of the Senate shall, upon its adoption by the Senate, forthwith be put into writing with a record of the vote of the Senate, and transmitted by the Chairperson to the Provost of the College.
ARTICLE V. AMENDMENT OF CHARTER
Section 1. Proposing Amendments - Amendments may be proposed by any member of the electorate through any member of the Senate. Such proposals shall be transmitted in writing to the Executive Committee.
Section 2. Voting of Amendments The Executive Committee shall schedule the first reading of the proposal at the next meeting of the Senate. Consideration of the proposed amendment shall be given at the next meeting of the Senate following the first reading of the proposal. Approval by two-thirds of the members voting on the proposal is necessary before the amendment is sent to the electorate for vote by secret ballot. A majority of the votes cast shall constitute an effective vote.
Section 3. Approval by the Chancellor All amendments approved by the electorate shall be sent to the Provost for transmission to the Chancellor for administrative approval.
ARTICLE VI. BYLAWS
Section 1. Parliamentary Authority The rules contained in the latest edition of Robert's Rules of Order available to the Senate at that time shall govern the Senate in all parliamentary situations that are not provided for in its Charter and Bylaws.
Section 2. A quorum shall consist of two-thirds of the voting members of the Senate.
Section 3. Election Procedures:
- a. Unit Representatives - During the month of April of each even-numbered year, the electorate of each voting unit shall elect one of its members as its unit representative to the Senate and another member as its unit alternate to the Senate. Each unit shall set up its own machinery for the election. The name of the persons thus elected shall be forwarded to the Chairperson of the Senate no later than April 15.
- (1) Alternates In the absence of a unit representative, his/her designated alternate shall assume his/her duties, including the right to vote.
- (2) In the event a unit representative is elected Chairperson, the unit alternate will become the unit representative. In this event the unit must designate a new alternate.
- b. At-Large Representatives During the month of April of each odd-numbered year, the electorate shall nominate, from among its members, member(s) desiring to serve as at-large representatives of the Senate. Name(s) of faculty thus nominated shall be forwarded to the Chairperson of the Senate no later than April 15 of said odd-numbered year. Upon receipt of the names of the nominees for the at- large positions, the Senate shall prepare a ballot to be distributed to the electorate by April 15. The election shall be by secret ballot. The three candidates receiving the largest number of votes shall serve as representatives at-large of the Senate. The person receiving the next highest number of votes shall serve as at-large alternate. The function of the at-large alternate shall be that in the event an at-large representative is elected Chairperson, the at-large alternate will become an at-large representative.
- (1) Tie Votes In the event of a tie vote, the selection of at-large representatives shall be completed prior to the selection of the at-large alternate in accordance with Section 3.b.(l a)
- (a) Among At-Large Representatives In the event of a tie vote for the third at-large position, a special run-off election shall be held within five working days after the election results. The candidate who receives the highest number shall be declared the at-large representative and the candidate receiving the next highest vote shall be declared the alternate at-large.
- (b) At-Large Alternates In the event of a tie vote in the election of the alternate at-large, a special run-off election shall be held within five working days of the election result. The candidate who receives the highest number shall be declared the alternate at-large.
Section 4. Filling Unexpired Terms:
- a. Unit Representatives -If a vacancy occurs because of death, retirement, resignation, or anticipated absence from the College for more than one semester of a unit representative, the vacancy shall be filled by the alternate designated by the unit. The designated alternate shall assume his/her duties to June 30. If another year remains on the unexpired term, the affected unit shall conduct a special election by April 15, and the person thus elected shall serve for the remaining portion of the unexpired term commencing July 1.
- b. At-Large Representatives - If an at-large seat becomes vacant because of death, retirement, resignation, or anticipated absence from the College for more than one semester of an at-large representative, the Senate shall conduct a special at-large election from nominations made by the electorate. The election shall be conducted not later than one month after the vacancy occurs. The person thus elected shall serve for the remaining portion of the unexpired term,
Section 5. Amendment of Bylaws The bylaws shall be amended according to the procedures stated in Article V, AMENDMENT OF CHARTER.