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Financial Aid Satisfactory Academic Progress Policy (SAPP)

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The following policy has been developed in accordance with federal regulations and University of Hawai'i policies governing the administration of financial aid programs.  As a condition of receiving financial aid at Kaua'i Community College students must demonstrate and maintain satisfactory academic progress towards the achievement of an associate degree or certificate.  Only classified students enrolled in courses applicable to their educational program are eligible for financial assistance. 

Cumulative Postsecondary History 

A student's total postsecondary history is taken into account in the determination of satisfactory academic progress including semesters when the student did not receive aid at Kaua'i Community College.  Students transferring from another college or changing majors must have their academic transcripts evaluated by the Admissions Office.  The maximum time frame will take into account the total number of prior credits applicable to a student's current program of study.  Financial assistance is awarded based on remaining credits required for program completion. 

Time Frame 
The number of semesters of eligibility for financial assistance is determined by the student's primary program degree or certificate.  The maximum time frame given below applies even if the student changes majors or seeks a degree or certificate in more than one program. 


                                  Maximum No. Of Semesters 

                Degree          Eligible Semesters(full-time) 

                 A.A. or A.S.                       6 * 
                C.A.                                    4 * 

* Maximum time frame may vary depending on the total number of credits required for program completion.  For example: completion of an Associate of Science degree in Automotive Mechanics Technology requires 78 credits so the maximum time frame would be 8 full time semesters.

Qualitative and Quantitative Measures 

A minimum grade point average (gpa) of 2.0 both semester and cumulative are required.  A minimum number of credits must be completed based on enrollment status (e.g. full-time, etc.) for the term and the minimum credit completion is cumulative.  Satisfactory academic progress is evaluated regardless of whether financial aid was received or not. 

                              Minimum No. of Credits           Minimum Credits to be 

Enrollment              to be Completed/Semester        Completed at End of Academic Year 

Full-time (12+ credits)        10                              20 

3/4 time  (9-11 credits)         8                              16 

1/2 time  (6-8 credits)           5                              10 

Below 1/2 (1-5 credits)        All                             All 

Additional Elements 
Grades of "I," "W," "N," and "F" are considered as attempted and not successfully completed.  An "I" grade is considered as not completed until a final letter grade is posted to the student's academic record.  A "W" grade will be considered as not successfully completed unless the withdrawal was processed prior to the change in enrollment deadline (last day to drop from semester length courses).  Audit "AU" grades are not covered for financial aid purposes. A student may receive payment for repeating a required course if that student received a grade lower than a "C."  Each attempt will be counted towards a student's maximum number of eligible semesters. 

Summer session will not normally count as a period of enrollment for credit completion or maximum semesters of eligibility, except when the student was awarded summer financial aid.  Otherwise, credits successfully completed during the summer session will be applied towards credit completion requirements for prior periods. 

Financial Aid Probation 
Any student who does not meet the financial aid satisfactory academic progress policy's qualitative or quantitative measures as stated above will be placed on financial aid probation.  A student is continued on financial aid probation until the grade point average and credit completion requirements are met or the student is placed on suspension.  Students on financial aid probation may continue to receive financial aid. 

 While on financial aid probation, the student must complete all attempted credits with a minimum 2.0 semester and cumulative gpa.  The student who completes all credits attempted with a minimum 2.0 semester and cumulative grade point average but who does not meet the qualitative and quantitative measures will be continued on financial aid probation. 

Financial Aid Reinstatement 
If a student on financial aid probation completes all credits attempted with a minimum 2.0 semester and cumulative grade point average and meets the qualitative and quantitative measures will be deemed to be making satisfactory academic progress and will be removed from financial aid probation. 

Financial Aid Suspension 
A student on financialaid probation who fails to complete all attempted credits with a minimum 2.0 semester and cumulative grade point average will be placed on financial aid suspension and will not be eligible to receive financial aid.  To be removed from financial aid suspension, the student must meet the qualitative and quantitative SAP measures. 

Appeals (9KB)
A student who feels there have been extenuating circumstances which affected satisfactory academic progress, may appeal in writing by the last day for semester length changes, to the Financial Aid Office.  A student who is dissatisfied with a Financial Aid Office decision may appeal to the Dean of Student Services.  The Dean of Student Services' decision is final. 


Financial Aid Office

Campus Center, Rm. 203

3-1901 Kaumuali`i Highway

Lihu`e, HI  96766-9500

E-mail:  kauccfao@hawaii.edu

Phone:  (808) 245-8256

Fax:      (808) 245-8297