Satisfactory Academic Progress
As a condition of receiving financial aid at Kaua`i Community College students must demonstrate and maintain satisfactory academic progress towards the achievement of an associate degree or certificate.
- The student's academic progress will be evaluated prior to disbursement of funds each semester.
- All semesters of previous enrollment will be considered in calculating the percentage of remaining eligibility whether or not a student had previously received financial aid.
- Only classified students enrolled in courses applicable to their primary educational major are eligible for financial assistance.
- Students must maintain a cumulative grade point average (GPA) of at least 2.0
- A student must maintain a pace of progress of earning at least 67% of all cumulative credits attempted.
Quantitative (Maximum Timeframe)
In addition to completing a certain percentage of their coursework, students must also be progressing through their educational program within a set timeframe. A student’s maximum timeframe is determined by the number of credits required for completion of their degree goal multiplied by 150 percent.
A Certificate of Completion in Facilities Engineering Technology requires 23 credits. A student in this program is eligible to receive aid for a total of 35 credits.
An Associate of Arts (AA) degree requires 60 credits. A student is eligible to receive aid for a total of 90 credits.
- Transfer credits that have been evaluated and accepted will be counted as both attempted and completed hours. It is the student’s responsibility to meet with an academic counselor to determine the number of transfer credits that are not applicable to their program of study at Kaua`i Community College.
- Students may choose to change their major at any time, however all credits previously attempted at the college and accepted transfer credits, will initially be counted in their new maximum timeframe.
Multiple DegreesOnce a student completes one degree at Kaua`i CC, the student may not be eligible for financial aid OR may have limited financial aid eligibility. Students must see an academic counselor to determine how many credits from the previous degree apply to the second degree and submit a Second Degree Review Form to the Financial Aid Office. The form will inform the Financial Aid Office of how many credits the student needs to graduate with the second degree. In certain cases, if a student has not exceeded the maximum timeframe as allowed by federal guidelines, professional judgment may be used to allow the student to receive aid towards subsequent certificates or degrees.
Grades & Dropped Courses
- The following grades will be considered as credits attempted but not earned: F, NC, N, W, I. An "I" will be calculated as no credit. If the grade should change to an A,B,C, or D it is the student’s responsibility to notify the Financial Aid Office so their Financial Aid GPA may be recalculated.
- Repeated courses are counted in total attempted hours.
- Dropped classes after the erase period (3rd week of the semester) will be counted in total attempted hours.
- Credit by Exam and Audited courses will not count in a student’s total enrollment for financial aid purposes.
Remedial & Developmental Courses
- Remedial courses will not count in a student’s 150% timeframe, but will count in the GPA and 67% completion calculations.
- Developmental courses that directly fulfill primary major requirements will be calculated in the 150% timeframe, GPA and 67% completion calculations.
Financial Aid Warning
- Students who do not meet the eligibility requirements as listed above will be given a financial aid warning for the following semester.
- During the warning semester, students are still eligible to receive financial aid.
- Students not making Satisfactory Academic Progress at the end of the warning semester will be placed on suspension.
Financial Aid Suspension
- A student who does not meet the cumulative qualitative and/or quantitative standard for the first time will be placed on financial aid warning during their next semester of attendance. Students on financial aid warning may receive financial aid during the warning semester. Students who do not meet standards in two consecutive terms will be suspended from financial aid eligibility.
Appeal Policy and Procedure
A student who is not maintaining satisfactory academic progress and has a status of Financial Aid Suspension may appeal their status by completing the appeals process. Appeals will only be considered for the following reasons:
- Extended personal illness/injury
- Death of extended illness of immediate family member
- Withdrawal for reasons other than medical (i.e. military activation)
Students are required to meet with both the Financial Aid Outreach Counselor to review their appeal application, and their Academic Advising Counselor to create an academic plan. Contact 808.245.8212 to make appointments with both counselors. Follow-up academic counseling appointments may be required as a condition of the appeal.
All appeals must be made in writing, with supported documentation when required, on the Satisfactory Academic Progress Appeal Form. Students must also complete two USAFunds Life Skills lessons before submitting their appeal. All appeals along with all required documentation are to be submitted for review to: Financial Aid Officer, Financial Aid Office, OSC 104 3-1901 Kaumauali`i Highway, Lihue, HI 96766-9500. Appeal decisions are final.
The deadline to submit an appeal is the last day of the erase period (approximately 3 weeks into the semester). See the Kaua`i Community College Academic Calendar for exact dates.
Financial Aid Probation
- A student on financial aid suspension who successfully appeals the suspension will be in a financial aid probation status.
- During the probationary period, students are eligible to receive financial aid.
- At the end of the probationary semester, a student must either:
- be making satisfactory academic progress; or
- be meeting the conditions of their academic plan
- If the student is not making satisfactory academic progress, but is successfully following the established academic plan, the student would continue to be eligible for aid in subsequent semesters.
- A student on financial aid probation that is neither making satisfactory academic progress, nor successfully following their established academic plan at the end of the probationary semester will be placed on financial aid suspension for future semesters and will not be eligible for further appeals.